Document Controls Coordinator

Document Controls Coordinator opportunity with Traylor Bros., Inc!

Traylor Bros., Inc. (TBI) is one of the most respected and sought-after tunneling firms in a very specialized industry. We are one of the few companies that possess the ability to complete the most technically demanding underground projects, whether soft ground or hard rock. Our track record of more than 110 projects and 90-plus miles of bored tunnels speaks for itself.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization.

Our Core Values:

Safety . We are committed to providing a safe work environment. This is always our priority.

People . Our talented team is our greatest asset. We provide opportunity, reward performance, and support a positive and balanced work environment.

Innovation. We have the ability to engineer creative solutions to overcome any obstacle.

Ethics. We are honest and ethical in all our business dealings.

Communication. We encourage open and honest communication throughout our organization.

Community. We add value to our industry and the communities in which we work.

Position Summary:

The Document Controls Coordinator ensures the timely and effective completion and management of Document Control functions within the team on the project. Will work with minimum supervision and champion the effort. Execute document and change management processes, ensuring accuracy and thoroughness before release, including procedures, processes, and specifications. Must be able to exercise sound judgement in the evaluation of requirements and factors in change management, where analysis of documents, interrelationships and impact is essential. The Document Control Coordinator will also be responsible for supporting various staff efforts on assigned projects, and will be required to coordinate the documentation process with production field staff.

Key Tasks and Responsibilities:
• Coordinates and oversees all document control functions as required by the project and client contract requirements.
• Ensure the security of all documents in all formats (paper, electronic, etc.)
• Ensures that all documents required for new and existing products are processed in a timely and correct manner.
• Ensures all documents are completed correctly by the responsible party, reviewed, corrected if necessary and uploaded promptly.
• Works in parallel with project controls to coordinate efforts so that uniformity and symmetry are maintained throughout the entire project life cycle.
• Uploads and coordinates all documentation with the client’s software management system
• Regulates the change process so that only approved and validated changes are incorporated into released product documentation.
• Guides cross-functional teams in leading organizational practices related to documentation practices as it relates to the project
• Responsible for the proper formatting and editing of documents.
• Responsible for the proper organization, filing, archiving, and secure destruction of all electronic and paper-related documents.
• Participates in project-related and/or other meetings by recording meeting minutes and submitting minutes to the client, as needed.
• Support regulatory, certification and third-party internal & external audits in the facilitation of document retrieval and coordination.
• Interfaces with internal and external customers to convey requirements, resolve issues and/or transfer documentation as needed.

Skills and Abilities
• Outstanding communication, time management, organizational, partnering, mentoring and technical writing skills
• Willing to work as an active team member in a very fluid, fast-paced, and diverse personality environment.
• Understanding of the application of business processes in the Construction environment.
• Proficient with MS Office products (Word, Excel, PowerPoint). Ability to implement and manage web-based document control systems
• Ability to work in high production environment and respond quickly and effectively under pressure and deadlines
• Ability to manage multiple priorities with close attention to detail
• Self-starter; able to seek out resources and structure own workflow

Education/Experience
• Bachelor’s degree in Business Administration, or equivalent field of study
• 5+ years’ experience in document controls
• Experience in using the document control platform Procore is preferred