Administrative Assistant - Science & Research

The Dawes Arboretum is actively recruiting an Administrative Assistant to join our Learning & Research branch. This is a full-time, non-exempt position.

Reporting to the Senior Director of Learning & Research, the Administrative Assistant will be responsible for providing administrative support for the staff members of the Science & Research and History teams. In addition to greeting visitors, scheduling meetings and document management, the Administrative Assistant performs duties such as financial record keeping, maintaining inventory, and coordinating priority projects for the teams. The Administrative Assistant will also assist with visitor education and engagement.

Some of the specific responsibilities of this position include but are not limited to:

• Handle general office tasks such as filing, generating reports, scheduling meetings, maintaining various records, reordering supplies and sustaining inventory.
• Schedule and organize activities such as meetings, appointments, travel and department events for all staff of the team.
• Conduct research for history projects in collaboration with the Historian and Archivist.
• Establish, develop, maintain and update filing systems for the assigned teams.
• Organize and prioritize volumes of information and calls. Respond to regularly occurring requests for information.
• Respond to routine inquiries from staff and the public. Maintain polite and professional communication.
• Type and design general correspondence, take meeting minutes, and manage forms, letters and presentations. Proofread copy for spelling, grammar and layout, making appropriate changes.
• Prepare and reconcile various financial paperwork such as expense reports, invoices, etc. Work within budgetary constraints and understand team budgets.
• Complete beverage inventory, organize event supplies and equipment.
• Engage with event attendees and provide excellent customer service.

If the above speaks to you, please submit your cover letter and resume demonstrating the following:

• High School diploma or general education degree (GED).
• Two (2) years of demonstrated work experience in an administrative assistant, clerical or office manager role; or an equivalent combination of education, training and experience.
• Excellent communication skills (verbal, written, and interpersonal).
• Keen attention to detail with exemplary time management and organizational skills.
• Proven orientation toward quality customer service and relationship building with internal and external stakeholders.
• Experience working with Microsoft 365 applications.
• Ability to work evening and weekend hours as needed.
• Valid driver’s license and evidence of insurability.
• Ability to pass a pre-employment drug screen, credit check, and background check.

Organizational Culture:

At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience.

The hourly rate of pay for this position is $18.00-$21.00.

The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual’s race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.