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Medical Records

Brookhaven Center for Rehabilitation & Healthcare
East Orange, NJ
Medical Records Coordinator

Rate: $18 Per Hour

BENEFITS:

  • Same Day Pay!!
  • Weekly Employee Appreciation Event- “Thankful Thursday”
  • Monthly Gift Giveaways!!
  • Medical, Dental & Vision Insurance
  • Life Insurance
  • Disability Insurance
  • Paid Time Off

ABOUT US:

At Brookhaven Center we are big believers in making work a positive experience and that is why we invest in and give back to our staff. From our weekly “Thankful Thursday” Program to our Monthly Gift Giveaways and various other programs we run there is always something exciting happening.

Join Our team today and have an experience like never before!!

 POSITION SUMMARY:

The Medical Records Coordinator maintains resident records containing all items required by State and Federal Regulations. He/she provides records information for summaries and insurance reports, as may be required.

RESPONSIBILITIES/ACCOUNTABILITIES:

1 Maintains accurate order of open charts;

2 Types physician’s orders/transcriptions as needed;

3 Prepares closed charts;

4 Assumes responsibility for diagnostic admission and discharge coding index;

5 Ensures that all Admission Orders are signed by the attending physician in a timely manner;

6 Ensures all Medicare Certifications and Re-certifications are signed in a timely manner;

7 Notifies MDs in reference to compliance of resident visits and progress notes;

8 Communicates with Pharmacy in reference to additions/deletions of resident MARs, POSs;

9 Assists nursing staff with monthly editing;

10 Initiates yearly flu/pneumonia vaccine program and maintains accurate record keeping;

11 Answers telephone inquires and may answer correspondence;

12 Performs miscellaneous duties pertaining to medical records;

13 Writes, types and distributes advance notices for admissions, re-admissions, room changes, any status changes, discharges, etc. to appropriate facility staff;

14 Obtains all appropriate departmental and physicians’ signatures on discharge charts within 30 days of discharge;

15 Assists Administrator with any other duties that may be assigned;

16 Concerns his/herself with the safety of all facility residents in order to minimize the potential for fire and accidents. Also, ensures that the facility adheres to the legal, safety, health, fire and sanitation codes by being familiar with his/her role in carrying out the facility’s fire, safety and disaster plans and by being familiar with current MSDS;

17 Ensures that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals’ needs and rights;

duties as requested.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

1 The Medical Records Coordinator must have a high school degree.

2 Experience with coding and abstracting is required and basic courses or experience pertaining to the position is preferred.

3 Must be able to read, write and understand the English language.

JOB SKILLS:

1 Must have knowledge of medical and anatomical terminology.

2 Must have knowledge of coding and filing systems.

3 Must have knowledge of the rules of grammar, spelling and punctuation.

4 Must be accurate and detail oriented.

5 Basic computer skills.

6 Must possess the ability to positively interact with personnel, residents, family members, visitors, government agencies/personnel and the general public.

7 Must provide annual verification of a negative TB skin test.

PERFORMS RELATED DUTIES:

1 Interacts with residents, families, visitors and employees.

2 He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.
Posted 2025-08-27

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