Virtual Administrative Assistant

Job Description: Virtual Administrative Assistant

Company: APL ASSOCIATES

About APL Associates

APL Associates is a private agency focused on vocational rehabilitation and developing employment opportunities for its clients through programs administered by the New Jersey Department of Vocational Rehabilitation, Commission for the Blind and Visually Impaired, and the Department of Developmental Disabilities. We focus on comprehensive solutions encompassing transition, job development, on-site (and off-site) coaching, and long-term support by offering bespoke, one-on-one coaching and mentorship.

Job Title: Virtual Administrative Assistant

Number of Openings: 3

Location:

Cranbury, NJ, Cranbury, New Jersey, United States, 08512

Job Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage schedules and appointments for team members.
• Respond to emails and phone calls from clients and partners.
• Organize and maintain files and records for electronic and paper documents.
• Prepare and edit correspondence, reports, and presentations.
• Assist with project management tasks, including tracking progress and deadlines.
• Coordinate meetings and prepare agendas and necessary materials.
• Implement office policies and procedures to enhance operational efficiency.
• Provide support for developing marketing materials and communications.
• Maintain confidentiality regarding sensitive information.

Essential Qualifications:

• High school diploma or equivalent; an associate's or bachelor's degree in business administration or related field is preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Familiarity with office equipment and scheduling tools.
• Attention to detail and problem-solving skills.

Desired Experience:

• 1-3 years of experience in an administrative role.
• Experience in a nonprofit or rehabilitation setting is a plus.
• Knowledge of vocational rehabilitation processes and programs is an advantage.

Salary & Benefits:

Salary: Competitive annual salary in United States Dollars ($) based on experience and qualifications.
Benefits:

• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and training.
• Flexible working hours and potential for remote work.

Application Process:

If you are interested in joining our team as a Virtual Administrative Assistant, please submit your resume and a cover letter detailing your experience and qualifications. We look forward to hearing from you!