Administrative Coordinator
Job Description
Job Description
We are seeking an Administrative Coordinator to support document preparation and records management. In this role, you will help convert and organize files, maintain document libraries, and ensure records remain accurate, accessible, and well-organized. The ideal candidate has strong attention to detail, excellent organizational skills, and proficiency with Microsoft Office applications.
Responsibilities:
• Convert source files into Microsoft Word, PowerPoint, and PDF formats.
• Review documents to ensure formatting, layout, graphics, and content remain accurate and consistent.
• Correct formatting issues and prepare finalized documents for distribution and storage.
• Organize and maintain documents using established naming conventions and filing procedures.
• Update tracking logs to monitor project progress, document status, and outstanding tasks.
• Ensure records are properly stored, searchable, and easily accessible.
• Maintain document inventories and support ongoing records management activities.
• Assist with general administrative and document control functions as needed.
• Experience handling document organization and file maintenance in an administrative or coordination role.• Proficiency with Microsoft Excel, including maintaining trackers and monitoring workflow progress.
• Working knowledge of Microsoft Word and PowerPoint for document editing and formatting.
• Ability to identify and correct layout, font, image, and spacing issues with strong attention to detail.
• Familiarity with structured file naming practices and electronic document storage systems such as SharePoint.
• Strong organizational skills with the ability to manage multiple files and priorities accurately.
• Clear communication skills and a dependable approach to completing assigned administrative tasks.
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