Bookkeeper Assistant
The Bookkeeper is responsible for maintaining accurate, timely, and organized financial records for the company. This role handles day-to-day accounting tasks, supports month-end close, and ensures all financial data is recorded in compliance with company policies and standard accounting practices. Key Responsibilities 1. Daily Financial Recording
- Record all financial transactions, including sales, purchases, expenses, payments, and receipts
- Maintain accurate and up-to-date general ledger entries
- Categorize transactions according to the chart of accounts
- Enter vendor bills and verify accuracy
- Track due dates and prepare payments
- Maintain vendor files and resolve billing discrepancies
- Reconcile vendor statements
- Record customer payments and deposits
- Monitor aging reports and follow up on outstanding balances
- Reconcile bank accounts, credit cards, and merchant accounts regularly
- Identify and resolve discrepancies promptly
- Assist with month-end close by reconciling accounts and reviewing entries
- Prepare financial documentation for accountants and auditors
- Maintain organized digital and physical financial records
- Ensure compliance with internal controls and accounting procedures
- Assist with vendor onboarding and W-9 collection
- Maintain subscription and contract records
- Proven experience as a Bookkeeper or similar accounting role
- Strong understanding of basic accounting principles and the accounting cycle
- Strong Excel skills
- High attention to detail and accuracy
- Ability to maintain confidentiality
- Familiarity with AP/AR automation tools
- Associate’s degree in Accounting, Finance, or related field
- Accuracy and attention to detail
- Time management and organization
- Problem-solving and analytical thinking
- Communication and follow-up
- Ability to work independently and meet deadlines
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