Billing / Accounts Payable & Receptionist Duties

JOB DESCRIPTION

Job Title: Billing & Accounts Payable

FLSA Status: Non-Exempt

Reports To: Rebecca, Assistant Controller

Job Code:

SUMMARY:

We are seeking a detail-oriented and organized individual to join our team as a Billing & Accounts Payable Specialist with Receptionist Duties. This hybrid role is responsible for managing daily customer invoices and accounts payable functions while also serving as the first point of contact at the front desk. Key responsibilities include invoicing customers, customer statements, invoice reports, assisting with processing vendor invoices, assisting with customer billing inquiries, and maintaining accurate financial records. In addition, the position requires professional front desk coverage, greeting visitors, answering phones, and handling incoming mail. The ideal candidate will be proactive, reliable, detail-oriented orientated and able to balance administrative and financial tasks with excellent customer service.

Responsibilities:

• Responsible for daily high-volume customer billing, which consists of reviewing, coding, inputting, researching, reporting, and problem-solving.

• Organizing all incoming invoices and/or credits and distributing them to the appropriate AP Associate for payment.

• Research unvouchered purchase orders and obtain the necessary documents for correction

• Assist with the AP check process, check matching, scanning, and filing vendor invoices.

• Full cycle accounts payable processing, including three-way match and review for proper approvals, documentation, account coding, and date entry.

• Matching receiving transactions for goods and services into the system.

• Match invoices with purchase orders and packing lists

• Maintaining customer files, including contact information and billing email addresses

• Responsible for managing the filing system for customer and vendor invoices once processed.

• Assist with credit card scanning, account coding, and data entry.

• Communicating with the Controller, merchandisers, Warehouse receiving associates, and vendors daily.

• Working closely with team members to ensure all work is processed appropriately.

• Participate in special projects as required by management

• Responsible for following and maintaining company policies regarding the employee handbook and corporate policies.

Skills and Competencies:

• Ability to calculate figures and amounts, such as discounts, interest, commissions, portions, percentages, and volumes.

• Accurate calculator skills, MS Excel, MS Word, and or Sage

• Ability to effectively multitask by paying close attention to details

• Excellent written and verbal communication skills

• Good organizational skills and the ability to manage workload effectively

• Strong problem-solving skills with the ability to work under strict deadlines

• Must follow department policies and procedures

• Work well within a team environment

Physical Demands:

Performing the duties of this position, the employee is regularly required to use hands and arms and is frequently required to sit. The employee must be able to handle extensive use of office equipment. The employee is occasionally required to stand, bend, stretch, or walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision and hearing abilities requirements for this job include close vision and the ability to focus

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor.

You should be proficient in:

• Binding Experience
• Basic Computer Skills