Administrative Assistant III

We are hiring an Administrative Assistant III for one of our clients in Trenton, NJ.

Job Description:

• Support staff needed to assist Procurement Bureau/General Services Unite with administrative tasks while the Division is short-staffed.
• Coordinates and schedules meetings.
• Responds to Vendor and Agency emails and telephone calls, as requested.
• Provides complex, direct, technical assistance to professional buying staff engaged in completing sophisticated procurements, special analytical projects, or investigations.
• Compiles documentation for and creates contract award files, which may include scanning hard copy files.
• Prepares correspondence to Vendors for contract extensions or contract maintenance.
• Prepares correspondence to Vendors for various forms required as part of a Contract Award.
• Reviews and verifies that required forms have been submitted as part of bid proposals.
• Maintains a list of key contract expiration dates for buying staff and supervisors.
• Assists in tabulating complex bid proposals from multiple vendors.
• Collects background information for and assists in preparing simple commodity specifications.
• Collects accurate purchasing production data as a basis for periodic management reports.
• As required, schedules and participates in bidders' conferences.
• Prepares procurement related correspondence and reports.
• Coordinates the maintenance of essential contract and bid records and files.
• Organizes contract award files for archiving.
• Maintains physical space and organization of the unit.
• Maintains, updates, and organizes virtual/shared files.

Skills:

• Excellent computer, organizational, reading and writing skills;
• The ability to communicate effectively.
• Proficiency in the Microsoft Office Suite.

Woking hours:

• Negotiable: 8:00 AM 4:00 PM, 8:30 AM - 4:30 PM, or 9:00 AM 5:00 PM
• Lunch: 1 hour (unpaid)

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.