Administrative Assistant
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Recommended Jobs
Accounting Associate (Bilingual in Korean)
[Job Description] - Process accounts payable and accounts receivable, including invoice entry, payment processing, and collections follow-up. - Assist with monthly closing by preparing jou…
Owner Operator - White Glove Furniture Delivery
Direct Impact Logistics is looking for an Owner-Operator/Independent Service Provider Driving Team for furniture delivery routes with basic assembly and drop-off service. We are looking for teams who…
Functional Consultant
Akkodis is seeking a Functional Consultant for a Contract with a client in Raritan, NJ. Candidate must have strong expertise in SAP SD consignment and end‑to‑end sales distribution processes, w…
Life Insurance Agent
Life Insurance / Final Expense Agent Location: Marlton, NJ (In-Office Position) Hours: Monday – Friday | 9:00 AM – 6:00 PM Compensation: Base Salary + Uncapped Commission Leads Provided…
Paramedic
Job Title: Paramedic Location: Jersey City Medical Center Department Name: MH Hudson MICU Req #: 0000225863 Status: Hourly Shift: Night Pay Range: $35.00 - $43.97 per hour Pay Tra…
Sales Manager - Fitness
Description We are looking for a dedicated Sales Manager to join Fitwell Holdings, a leading company in the health and fitness industry. As a Sales Manager for Row House Jersey City, you will play…
2026 Supply Summer Internship - Nutley, NJ, USA (Nutley, NJ, US, 07110)
2026 Supply Summer Internship - Nutley, NJ, USA (Nutley, NJ, US, 07110) Description Want to make your mark in supply chain? In our 2026 Supply Summer Internship - Nutley, NJ, USA, you’ll have the f…
Supply Chain Resilience Program Manager
Job Title: Supply Chain Resilience Program Manager Location: Hackettstown, NJ 07840 Duration: 12 Months Schedule: Monday-Friday | 40 hours/week Work Model: Hybrid (2-3 days onsite; ty…
Backend Developer Application Development Technical Lead Analyst Vice President
Applications Development Technology Lead Analyst The Applications Development Technology Lead Analyst is a senior level individual contributor responsible for establishing and implementing new or …
ServiceNow -Enterprise Service Management (ESM) Senior Consultant - Tech Consulting - Open Location
Location: Anywhere in Country At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career where…