Executive Administrator Coordinator

Job Description

Job Description

About Realty One Group

At Realty ONE Group, were a family of equals who are proud of each other and what we are building and creating alongside ONE another. The success of our Coolture is supported by our philosophy that everyONE has a voice, by sharing a common passion with a positive attitude and igniting WOW experiences.

Realty One Group is the fastest growing private company in America with over 450+ locations and 18,000 professionals in 49 states and internationally.

About the Role

We are seeking a dependable and motivated Real Estate Executive Administrator to oversee the daily operations of our fast-paced real estate office. This individual must be detail-oriented, organized, and enjoy working in a team-focused environment. A positive attitude, excellent communication skills, and the ability to multitask are essential.

At Realty One Group , we pride ourselves on creating a supportive, energetic atmosphere where agents and staff thrive. The Office Manager plays a key role in maintaining that culture by ensuring smooth office operations, assisting agents with their needs, and keeping everything running efficiently and professionally.

Key Responsibilities

Company and Industry Knowledge

• Be a brand champion by completely understanding company brand, culture, mission, and vision
• Understanding of ROG tools, systems, and procedures
• Thorough understanding of competitive landscape (model/offerings) and their commission models
• Keeping current with Industry trends and market insights

Job Description: Executive Administrative Coordinator
We are seeking a highly organized and detail-oriented Executive Administrative Coordinator to provide comprehensive support to our executive team and assist with company development initiatives. The ideal candidate is proactive, professional, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Manage confidential information, contracts, and documentation with the utmost discretion.
• Oversee the planning and execution of events, conferences, and team activities related to franchise development.
• Serve as the primary point of contact for executive communications, ensuring timely follow-ups and resolutions.
• Participate actively in weekly staff meetings and contribute to team discussions.
• Make daily outbound calls to existing and prospective agents to support recruitment and engagement initiatives.
• Work closely with all employees to compile and provide regular reports for the company president.
• Handle weekly and monthly reporting of personal activity accurately and on time.

Required Skills & Qualifications:

• Bachelors Degree
• Strong technology and computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other relevant tools.
• Excellent phone and communication skills, with a professional and friendly demeanor.
• Exceptional typing skills with high accuracy and speed.
• Highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
• Strong interpersonal skills and ability to collaborate effectively with team members at all levels.
• Proven ability to handle sensitive information and maintain confidentiality.
• Previous administrative experience preferred; experience in real estate agent recruiting is a plus.
• Strong organizational and time management skills
• Strong negotiation and critical thinking skills
• Verbal and written communication skills are a must

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you live in a 30 minute radius from the office?
• What is your expected salary rate?
• What computer tools are you familiar with?
• What is your ultimate goal with your career?
• RealtyOneGroup is one of the fastest growing companies. Are you comfortable working in a fast paced environment?
• Do you have Management experience?
• What are you looking for in a company?
• What is an accomplishment in your career that you are proud of?
• Why do you think you will be a good fit for this job?

Work Location: In person