Business Manager I

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Position Details

Position Information Recruitment/Posting Title Business Manager I Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Surgery-Chairman-Meb Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Business Manager I for the department of Surgery at the Robert Wood Johnson Medical School. Under the supervision of the Sr. Director of Administration and Primary Investigators, provides expertise in accounting and reporting of financial data, including preparation of all financial related statements for Department of Surgery. Conducts the review, analysis and assessment of departmental financial statements. Provides high level analyses and interpretation of revenue and expense accounts and overall assessment of organizational fiscal health. Conducts all budget negotiations with both internal and external sponsors for studies performed in the unit and interfaces with appropriate legal personnel to manage contract negotiations for the unit. Oversees the tracking and processing of financial documents and legal contracts for incoming clinical studies. Coordinates resources for successful implementation of clinical trials. Coordinates Institutional Review Board submissions for department research studies. Acts as Clincard liaison for RWJMS study subject payments. Serves on RWJMS standardization committee to provide expertise/recommendations for university wide budget development and negotiation processes. Among the key duties of this position are the following:

• Prepares fiscal budget and provides assessment of fiscal health of the Department, as well as making recommendations to balance budget. This includes preparation of cash flow statements, monthly financial statements and financial forecasts for both internal and external audiences.
• Manages general accounting processes for the Department, including ensuring deposits and payments appear in appropriate accounts, ensuring accuracy of postings on research projects, interfacing with appropriate departments to make necessary corrections on projects, and following up on arrears. Also, acts as liaison with central financial departments.
• Oversees invoicing for unit, including invoicing of sponsors for services rendered. Oversees the collection of accounts receivable. Oversees vendor payments and issuance of transfer/IPOs for payment of services. Oversees/approves ordering of supplies and services through Purchasing. Oversees setup of Clincard for subject payments for studies run through the department, and approves Clincard transactions when necessary.
• Works with CTO team to negotiate budgets and payment terms with external sponsors. Prepares distribution of funds estimate based on final budgets, works with department administrators to demonstrate PI revenue from trials.
• Assists PIs with budget proposals and justifications for grant applications.
• Coordinates with legal staff on contract language modifications and ensuring financial exhibits in contract are in accordance with agreed upon pricing and structure.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 28S Position Salary Annual Minimum Salary 89548.000 Annual Mid Range Salary 113278.000 Annual Maximum Salary 137008.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor's degree in Accounting, Business Administration, or related field and at least 4 years of experience in financial analysis.
• At least two (2)years of experience at the supervisory/managerial level.
• Experience working in a large complex organizational structure, preferably within a multi-unionized, academic healthcare environment.
• Equivalent education, experience and/or training may be substituted for the degree requirement.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrated understanding of budget preparation in a research environment, financial reporting and budget planning with excellent spreadsheet and database application skills is necessary.

Preferred Qualifications

• Knowledge of Rutgers purchasing procedures, payroll, personnel processes, and financial management system is strongly desired

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Physical demands include walking, sitting, standing, and computer work. In addition, since the work occurs in a clinical environment, there is potential for exposure, although very small, to blood, infectious and communicable diseases, and anti-neoplastic drugs and vaccines.
• Work Environment: Office environment. Moderate noise.

Special Conditions Posting Details Posting Number 24ST0074 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.