340B Program Supervisor

Job Description

Job Description

Description:

Position/Title: 340B Program Supervisor

Reporting/Department Head: Executive V.P. of Business Services & Operations

*FLSA Status – Exempt

*EEO Category – First/Mid-Level Officials and Managers

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Our Mission: To improve lives by providing comprehensive, high-quality healthcare to every person in every community that we serve.

Our Vision: CCHN will maintain its position as the leading community health center in the state and become a model for all other healthcare organizations to follow.

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Major Function:

340B Program Supervisor General Duties

• Serves as the covered entity’s compliance expert on 340B Program details, policies, and procedures.
• Acts as the liaison with necessary affiliated departments to ensure 340B Program integrity.
• Provides oversight and leadership from the department of pharmacy for the 340B Program.
• Leads the organization’s 340B oversight
• Provides expertise with the 340B Program to staff and participants regarding ongoing compliance.
• Develops and maintains internal relationships (accounting, legal, national) and external relationships (wholesalers, manufacturers, contract pharmacies, split-billing software vendors, employee benefit pharmacy benefits managers [PBMs], and third-party administrator [TPA] vendors) as needed.
• Actively engages with senior leadership and participates in decision-making processes related to the implementation of new 340B processes.

The following 11 sections include more specific examples of 340B Program Supervisor duties based on area of responsibility.

1. Policy and Procedure Development

• Ensures that policies and procedures are developed, implemented, and maintained according to organizational, regional, national, state, and federal requirements and guidelines and are approved by the institution’s legal department.
• Establishes consistent policies and procedures that ensure productivity and efficiency so that long-term management of the program does not hamper operations or create unnecessary costs.

1. Education

• Provides ongoing training, education, and communication required for the organization.
• Develops training/competency materials for all employees.
• Acts as a preceptor to pharmacy students, residents, and others in training (when applicable)
• May assist in the development, implementation, or promotion of programmatic resources/tools to support staff.
• Regularly communicates with all clinical staff to be sure that processes remain efficient and to address any problems or suggestions for improvement.

1. Rules/Guidance Surveillance

• Monitors and assesses guidance and/or rule changes.
• Routinely monitors industry publications and websites as well as the professional media, literature, and peers to ensure that the institution has the latest information regarding interpretations, rulings, suggestions, and advanced ideas for improving safety and operations.
• Ensures operations are continuously compliant with federal and state regulations.

• Oversees 340B program including but not limited to: Recertification, Compliance, Program Enhancement/Optimization, Self-Audits, External Audits, 340B Contract Management, Program Enhancement/Optimization, Reporting, Purchasing/Inventory Oversight
• Routinely monitors monthly and annual reports on 340B participation that clearly document utilization, savings, problem areas, and exceptions or discrepancies, to be passed on to organizational leadership.
• Develops routine reports that are a by-product of the inventory process and software, allowing for concise information to be communicated to the leadership responsible for 340B inventory management.
• Constructs appropriate financial metrics to assess areas of improvement.
• Prepares and assists in the monitoring and various tracking and reporting measurements to ensure compliance with the program.
• Coordinates monthly financial reporting (audits) and analysis, including, but not limited to, metric reporting, scorecards, and variance analysis and reporting.
• Ensures that reporting meets organizational, regional, national, state, and federal requirements/guidelines.
• Maintains records related to job function and contributes to reports.
• Routinely communicates any questions, issues, or discrepancies with the appropriate authority.
• Reports monthly savings opportunities.
• Ensures appropriate documentation and audit trail across areas of responsibility.
• Monitors purchasing records for each 340B participant; clearly documents utilization, savings, problem areas, and exceptions or discrepancies. Relays results to pharmacy leadership.
• Monitors for 340B pricing exclusions or shortages and establishes appropriate alternative products that are included when possible, including work with medical staff and formulary to ensure proper position and related use.
• Participates with the Prime Vendor and routinely reviews 340B formulary pricing and potential alternatives.
• Manages and tracks 340B drug inventory, including proper replenishment.
• Tracks, trends, and reports 340B pharmaceutical sales and purchases data to ensure provider/physician and patient eligibility.
• Continuously monitors product min/max levels to effectively balance product availability and cost- efficient inventory control.
• Maintains system databases to reflect changes in the drug formulary or product specifications.
• Ensures compliance with regulations related to 340B purchasing.
• Routinely monitors utilization records and 340B purchasing accounts to ensure that software or tools are working properly.
• Performs thorough quarterly reviews of the new 340B pricing list to search for and quickly address costly changes.

6 Leads Pharmacy and Therapeutics Committee to ensure safety and best practices.

Qualifications:

• Doctorate of Pharmacy, Certified as a Pharmacy Technician, or at least three (3) years working in a 340B or similar program compliance role.

CompleteCare offers full-time and part-time employees a variety of generous benefits, including but not limited to:

• Comprehensive medical, dental, and vision insurance
• Paid time off (vacation, sick leave, and holidays)
• 401(k) retirement plan with employer matching
• Incentive program
• Life and disability insurance
• Continuing education and professional development opportunities
• Flexible Spending Accounts (FSA)
• Tuition reimbursement
• Reimbursement for licensure and certifications
• Reimbursement for CPR
• Discounted services
• Employee recognition programs
• Health Reimbursement Arrangement (HRA) via Ameriflex (covers most out-of-pocket expenses)
• Pension plan
• Cancer insurance policies
• Employee-paid life insurance — 2x annual salary, up to $150K (CCHN-paid benefit)
• AAA membership (discounted rates)
• BJ’s Wholesale Club membership (discounted rates)
• Direct deposit
• Childcare reimbursement program
• Intersite travel reimbursement