Office Assistant

Job Description

Job Description

Job Title: Office Assistant

Job Description

We are looking for a dedicated Office Assistant to support our unit administrators in fulfilling and coordinating approved accommodations. The ideal candidate will assist in creating a supportive environment for students by managing various administrative tasks related to accommodations, examinations, and student inquiries.

Responsibilities

• Produce Letters of Accommodation to outline student accommodations.
• Secure note-takers by reviewing requests, communicating with faculty, training students on assistive technology, and ensuring secure transmission of notes.
• Coordinate exam arrangements for students registered with the Office of Disability Services (ODS) by entering request data, arranging exam schedules, and administering exams as per approved accommodations.
• Assist with the registration process, including logging forms, assigning coordinators, and responding to student inquiries.
• Proctor exams as needed.
• Provide students with accessible course materials by collaborating with publishers or vendors, or converting materials into appropriate formats.
• Train students on assistive technology approved as accommodations.
• Answer questions about services via phone, email, or in-person.
• Perform other duties as assigned.

Essential Skills

• Experience in administration, data entry, or customer service.
• Attention to detail.
• Excellent communication skills: listening, oral, and written.
• Experience using Microsoft Office software.
• Previous customer service experience.

Additional Skills & Qualifications

• Undergraduate degree or equivalent.
• Ability to work efficiently and effectively in a fast-paced environment.
• Experience in disability services or study in health fields is a plus.

Work Environment

This role operates in a professional office setting with no weekend work required. Work hours are from December 1st-5th and 8th-12th, 8:30 AM - 4:30 PM; December 15th, 16th, 17th, and 18th, 1 PM - 9 PM; and December 19th and 22nd, 8:30 AM - 4:30 PM.

Job Type & Location

This is a Contract position based out of New Brunswick, NJ.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Brunswick,NJ.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.