Administrative Assistant to General Counsel

Job Description

Job Description

Description: Document Preparation & Management

• Draft, prepare, and proofread legal documents including contracts, corporate resolutions, NDAs, agreements, and correspondence.
• Prepare and organize exhibits, supporting documents, and binders for filings, hearings, or internal reviews.
• Assist with contract lifecycle management, including tracking deadlines, renewals, and revisions.
• Maintain organized and up-to-date digital and physical legal files.

• Prepare and submit state and federal filings, including annual reports, business registrations, corporate governance documents, and UCC filings.
• Track filing deadlines and ensure timely submission of all required compliance documents.
• Maintain corporate minute books, entity formations, and related corporate records.

• Conduct legal research on relevant corporate, real estate, regulatory, and compliance issues.
• Summarize findings and provide case law or statutory support to the Corporate Attorney.
• Assist with preparation of trial materials, discovery responses, and document production as needed.

• Manage the legal calendar, including deadlines, meetings, hearings, and internal reviews.
• Coordinate with various departments (Accounting, HR, Operations, etc.) to gather information required for legal matters.
• Support attorney with preparation for mediations, depositions, and internal investigations.
• Handle correspondence with outside counsel, vendors, and government agencies.

• Maintain confidentiality of all legal matters and sensitive information.
• Support additional legal projects and administrative tasks as assigned by the Corporate Attorney.
  

• Associate’s or Bachelor’s degree preferred; Paralegal Certificate required.
• 2+ years of paralegal experience, preferably in a corporate, real estate, or business law environment
• Experience with corporate filings, document drafting, or contract management strongly preferred.
• Strong knowledge of corporate legal processes, filings, and documentation.
• Excellent written and verbal communication skills.
• High attention to detail and strong organizational abilities.
• Ability to manage multiple deadlines and shifting priorities.
• Proficiency in Google Docs and Google Sheets
• Ability to work independently and maintain confidentiality at all times.