Vault Logistics Coordinator

About Umicore

Reducing harmful vehicle emissions. Powering the cars of the future. Giving new life to used metals. We are the leading circular materials technology company fulfilling its mission to create materials for a better life.

About Precious Metals Management

Umicore supplies and handles all precious metals, ensuring physical delivery by using the output of our precious metals refineries as well as our network with industrial partners and banks. We offer our customers tailor-made solutions for the delivery, hedging and trading of precious metals. To ensure secure and sustainable sourcing of precious metals we cannot stand still. We need to find new ways to do things, discover new solutions and make new partnerships. Which is where you come in.

Who we are looking for

We are seeking an experienced and reliable Vault Logistics Coordinator to lead all secure-material operations within our high-security vault environment. This role oversees logistics and enforces strict security and compliance standards and ensures precise inventory control of precious metals and other high-value materials. The Head of Logistic works closely with internal divisions, trading, carriers, finance & controlling teams to support daily operations while maintaining the highest levels of safety, accuracy, and integrity.

What you will be doing

Key Responsibilities:

Leadership & Team Management

• Supervise and develop staff, including scheduling, training, and performance management.
• Ensure all personnel follow established SOPs, security protocols, and compliance requirements.
• Foster a culture of accuracy, accountability, and operational excellence.

Vault Operations Management

• Oversee daily vault activities, including receiving, verifying, weighing, labeling, and documenting high-value materials.
• Maintain strict access control and enforce chain-of-custody procedures at all times.
• Ensure materials are stored in organized, secure systems for efficient retrieval.
• Conduct routine vault audits, cycle counts, and reconciliations to maintain inventory accuracy.

Security & Compliance

• Enforce high-security standards for material handling, storage, transport, and documentation.
• Ensure compliance with ISO, environmental, and regulatory requirements related to precious-metal management.
• Maintain audit-ready documentation in ERP and vault-management systems (SAP preferred).
• Investigate discrepancies, report security concerns, and implement corrective actions as needed.

Cross-Functional Coordination

• Coordinate material flow with customers, internal divisions, vendors, production, and quality teams.
• Support scheduling and prioritization of material movements to meet operational timelines.
• Ensure outgoing shipments comply with packaging, documentation, and regulatory standards.
• Coordinate logistics pickups with carriers, determine the most cost-effective shipment methods and apply appropriate incoterms for domestic and international shipments
• Ensuring all import and export goods comply with CBP requirements. Understand customs procedures, and HTS classification

Qualifications:

Required

• Supervisory or management experience in secure materials handling, vault logistic operations, warehousing, or precious-metals environments.
• Strong attention to detail, accuracy, and organizational skills. Ability to manage multiple projects and prioritize effectively
• Proficiency with ERP or inventory systems (SAP highly preferred).
• Ability to work effectively in a high-security, regulated, camera-monitored environment.
• Ability to pass background checks and meet facility security requirements.

Preferred

• Experience working with precious metals, high-value materials, or specialized industrial materials.
• Knowledge of ISO or similar quality and compliance systems.
• Strong communication and cross-department collaboration skills.
• Experience improving processes and implementing operational efficiencies.

Physical Requirements

• Ability to lift 25–50 lbs of secured materials.
• Ability to stand, walk, and perform repetitive handling tasks in secure areas.
• Comfortable working in restricted-access, high-security vault environments.

What we offer

We aim to lead the way. Not just for our customers, but for our employees too. That is why we strive to create a collaborative environment in which we can all succeed, and a culture through which we can all share ideas, develop our expertise and advance our careers. We engage in building an inclusive work culture that offers equal opportunities for all employees irrespective of their diverse backgrounds. As you would expect from a world-leading organisation, we will also reward your contribution with a competitive salary and benefits.

If my expertise can help fulfill the precious metals needs of our customers, IMAGINE WHAT YOU COULD DO