Office Coordinator

Job Description

Job Description

Company Overview:

A family-owned Italian producer of premium cured meats with over a century of tradition, known for combining artisanal methods with modern food safety practices. The U.S. headquarters is a growing operation, focused on quality, efficiency, and customer satisfaction.

What We’re Seeking:

We are looking for a proactive and organized Office Manager Assistant to support day-to-day operations at our client's Millville, NJ facility . This is a hands-on role with a focus on order management, logistics coordination, and front office administration.

Responsibilities:

• Manage order entry and updates using M3 ERP and FactoryTrack systems.
• Coordinate with warehouse staff for smooth inbound/outbound logistics and truck scheduling.
• Process delivery slips and maintain administrative documentation.
• Greet visitors, manage incoming calls, and handle appointment scheduling.
• Communicate with clients and sales team to support order flow and customer service.
• Act as a backup to the company's Hoboken-based order management lead during absences.

Requirements:

• Prior experience in an administrative or operational support role.
• Strong organizational and multitasking skills; attention to detail is key.
• Comfortable with ERP systems (M3 and/or FactoryTrack experience a plus).
• Effective communicator with a collaborative, team-oriented mindset.
• Must be available to work fully on-site, Monday to Friday, 7:00 AM–3:00/4:00 PM.

Company Description

At Quanta we dedicate all of our attention to the Human Capital. We’re a recruiting and HR consulting firm specializing in connecting employers nationwide with the most qualified talent across a variety of industries and business functions.

Our primary focus is on North American and Italian clients and we provide a complete suite of HR solutions, including Executive & Management Search, HR Consulting, and Flexible Staffing.

We are a team of people with international backgrounds, different expertise and seniority. We were brought together by our common passion in the key element that makes any organization possible: the human element.

We are passionate about what we do and enjoy and have fun doing it. Our approach is very personable and we obsess over one constant: uncompromising quality.

Company Description

At Quanta we dedicate all of our attention to the Human Capital. We’re a recruiting and HR consulting firm specializing in connecting employers nationwide with the most qualified talent across a variety of industries and business functions.\r\n\r\nOur primary focus is on North American and Italian clients and we provide a complete suite of HR solutions, including Executive & Management Search, HR Consulting, and Flexible Staffing.\r\n\r\nWe are a team of people with international backgrounds, different expertise and seniority. We were brought together by our common passion in the key element that makes any organization possible: the human element.\r\n\r\nWe are passionate about what we do and enjoy and have fun doing it. Our approach is very personable and we obsess over one constant: uncompromising quality.