Transportation Coordinator

Job Description

Job Description

Description:

Position Overview:

We are seeking an enthusiastic and organized transportation coordinator to join our team and manage our transportation operations. Successful transportation coordinators are able to multitask in a variety of different processes while remaining ahead of deadlines, deliverables, and the day-to-day management of ASun Star’s transportation team, routes, vehicle maintenance, and field emergencies. The transportation coordinator reports directly to the Program Manager in the Programs Department.

Duties and Responsibilities:

• Manage & coordinate the scheduling of vehicle routes, maintenance, equipment, and staff.
• Manage & maintain the accuracy of vehicle records, reports, and maintenance logs.
• Prepare and accurately report time & labor data in the Paylocity HRIS system.
• Evaluate vehicle needs & recommend necessary repairs.
• Coordinate daily shift meetings for the A Platinum transportation team.
• Assist in the planning and execution of the monthly transportation meeting.
• Hire and train new and existing staff members on transportation operating procedures.
• Track and accurately report driver and vehicle driving metrics as needed.
• Plan and execute monthly transportation emergency drills.
• Assist with the development and implementation of transportation policy & procedure.
• Review staff data for accuracy across agency tracking software such as GroupMe, Fleet Holster, Bright Wheel, and other systems as assigned.
• May be required to participate in operating vehicles as part of transportation routes.
• Responsible for being the point-person for transportation-related emergencies during transportation hours of operation.
• Responsible for the quality assurance in transportation operations.
• Any other duties deemed integral to the successful operation of transportation.

Required Knowledge, Skills, and Abilities:

• Strong financial and project management skills.
• Excellent written and verbal communication skills.
• Familiarity working with HRIS software is a plus.
• Experience with Microsoft Office.
• Strong knowledge of staff supervision & performance management.
• Knowledge & prior experience in on-call positions for transportation management.
• Ability to drive passengers in vehicles such as mini vans, transit lines, sprinters, etc.

Role Schedule:

• Training Schedule: Monday through Friday from 09:00am to 05:00pm
• Regular Schedule: Monday through Friday from 06:30am to 03:30pm
• On-Call for transportation-related calls & requests.
• On schedule for Saturday transportation 1 – 2 times per month.

Working environment & Physical Demand:

• Working in a fast-paced, high energy, family-oriented atmosphere.
• Will need to be able to lift at least 50lb.
• Must be able to stand for at least 2-3 hours at a time.
• Must be able to drive passenger vehicles between 4-8 hours per day if required.
• Must be able to sit and type for long periods of time.