Executive Bilingual Administrative Assistant

Job Description

Job Description

Executive Bilingual Administrative Assistant

Location: Clifton, NJ (In-office)
Job Type: Full-time, 9:00 am to 6:00 pm
Salary Range: $45,000 - $60,000/year base salary with up to $10,000 annual bonus
Language Requirement: Fluent in English and Spanish

Schedule: 40 hours per week with 1 hour paid lunch break daily. Some evening / weekend hours may be required depending on the week (see below).

Are you a proactive, organized, and bilingual professional looking for more than just a job? Are you an outgoing person who loves interacting with many different kinds of people? Have you always been interested in the legal field?

At Rosenblum Law, we offer a long-term career path with growth, stability, and a positive, team-oriented environment. Our firm, based in Clifton, NJ, has served over 100,000 clients with top-rated service and legal expertise for more than two decades.

As an Executive Bilingual Administrative Assistant, you’ll be a critical part of our client-first approach, supporting internal operations while helping ensure a seamless, welcoming experience for every client who walks through our doors—or picks up the phone.

Key Responsibilities

• Greet clients and manage front desk operations with professionalism and warmth

• Answer calls, emails, and messages in both English and Spanish

• Schedule meetings, appointments, and travel arrangements

• Maintain and organize digital and physical filing systems

• Assist with Estate Planning Workshop managements (if needed at evening or weekend workshops, schedule will be adjusted accordingly to equal 40 hours / week)

• Track office supplies and manage vendor relationships

• Help with keeping snack and drink supply stocked

• Happiness team: coordinate team events and initiatives

• Draft and distribute memos, reports, and correspondence

• Assist management with ad-hoc projects and internal initiative

Qualifications

• Proven experience in an administrative or receptionist role

• Excellent written and verbal communication skills in Spanish and English

• High proficiency with Microsoft Office (Word, Excel, Outlook, Google Suite)

• Strong organizational skills and attention to detail

• Comfortable working in a fast-paced, team-driven environment

• Experience with QuickBooks or HR systems is a plus

What We Offer

• Competitive salary and performance-based bonus

• Health insurance (after 90-day probation)

• 401(k) plan with profit sharing (after 1 year)

• Paid time off

• Supportive team culture with training and mentorship

• Opportunities for advancement and long-term growth

If you're ready to bring your energy, professionalism, and talents to a firm that values both its clients and its employees—apply today and grow with us at Rosenblum Law.

Company Description

At Rosenblum Law, we don’t just offer jobs—we build careers. Our team thrives in a supportive, fast-paced environment where your contributions are recognized, your voice matters, and growth is not only encouraged, but expected. With a strong culture of collaboration, professional development, and integrity, we empower our employees to take initiative, innovate, and achieve their full potential. Whether you're in legal, sales, or operations, you’ll find a clear path for advancement and the tools to succeed.

What makes Rosenblum Law a truly great place to work is our people. We value diversity, accountability, and purpose-driven work that makes a tangible difference in our clients' lives. Our leadership is accessible, our training is hands-on, and our goals are shared. Join us, and you’ll be part of a mission-focused team that works hard, celebrates wins together, and is passionate about making legal services more efficient, compassionate, and client-centered.

Company Description

At Rosenblum Law, we don’t just offer jobs—we build careers. Our team thrives in a supportive, fast-paced environment where your contributions are recognized, your voice matters, and growth is not only encouraged, but expected. With a strong culture of collaboration, professional development, and integrity, we empower our employees to take initiative, innovate, and achieve their full potential. Whether you're in legal, sales, or operations, you’ll find a clear path for advancement and the tools to succeed.\r\n\r\nWhat makes Rosenblum Law a truly great place to work is our people. We value diversity, accountability, and purpose-driven work that makes a tangible difference in our clients' lives. Our leadership is accessible, our training is hands-on, and our goals are shared. Join us, and you’ll be part of a mission-focused team that works hard, celebrates wins together, and is passionate about making legal services more efficient, compassionate, and client-centered.