Grants Operations Specialist

Position Details

Position Information

Recruitment/Posting Title Grants Operations Specialist
Job Category Staff & Executive - Administrative & Support
Department Institutional Research & Plann
Overview Rutgers School of Nursing (SON) generates over $50 million in annual research and contract funding. The Office of Research assists faculty to secure and responsibly manage external funding by providing technical and high-level administrative support and takes the lead in pre-award compliance with sponsor and university regulations, guidance, and policies. In the process, we coordinate with many other units, including the university-wide Office of Research and Sponsored Projects, the central Division of Grants and Contracts, and the SON finance and human resources offices.
Posting Summary Rutgers, The State University of New Jersey is seeking a Grants Operations Specialist for the School of Nursing. The Grants Operations Specialist serves as a primary point of contact for faculty, staff, and students engaged in the preparation and submission of grant proposals on the pre-award side. Reporting directly to the Director of Grants and Sponsored Research, this role provides comprehensive administrative, operational, and compliance support to ensure proposals meet sponsor requirements and adhere to Rutgers’ internal policies and approval processes.


Among the key duties of this position are the following:

• Advises project leaders on sponsor technical guidelines, regulatory and compliance requirements, and institutional submission procedures.
• Prepares detailed summaries of application components and developing internal timelines to coordinate the timely collection and submission of required materials.
• Prepares and reviews proposal budgets.
• Facilitates communication with collaborating Rutgers units and external partners.
• Secures institutional approvals through the Rutgers Proposal Administration and Submission System (RAPSS).
• Compiles and submits applications using RAPSS, grants.gov, and other sponsor submission portals.
• Provides administrative support for grant-related programs and initiatives as assigned and, as needed, assisting with select post-award administrative tasks to ensure continuity and compliance across the grant lifecycle.

FLSA Exempt
Grade 05
Salary Details
Minimum Salary 71447.000
Mid Range Salary 90435.000
Maximum Salary 109422.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift Day
Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience

• Bachelor’s degree in business, public administration, law, library studies, science, or a related field, plus a minimum of two (2) years of progressively responsible experience in grant administration or an equivalent combination of education, training, and experience may be considered in lieu of the stated degree requirement.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Demonstrated knowledge of the Uniform Administrative Requirements, cost principles, and audit requirements for federal awards.
• Direct experience preparing and submitting applications through grants.gov and other federal submission portals.
• Excellent analytical skills as well as written and verbal communication skills.
• Proficiency with MS Excel and WORD.
• Must be detail oriented and able to lead faculty, staff, and student project leaders to completing application materials on time.
• Must be a fast worker and capable of completing tasks independently.
• Knowledge of federal regulations required, whether gained through a degree or in practice.

Preferred Qualifications

• Four (4) years of progressively responsible experience in grant administration.
• Certification in grants administration (e.g., Certified Research Administrator (CRA) or equivalent).
• Prior experience specifically supporting pre-award activities, including proposal development, budget preparation, and federal application submission.

Equipment Utilized

• Excellent skills in MS Excel, MS WORD, grants.gov and other submission systems, and search engines.
• Will be required to learn and efficiently use the Research Administration and Proposal Submission System (RAPSS) and the Rutgers chart of accounts.

Physical Demands and Work Environment

• This position requires standing and walking less than 1/3 of the time, requires sitting at least 2/3 of the time, and requires talking or hearing 1/2 of the time.

Special Conditions
Posting Details

Posting Number 26ST0730
Posting Open Date 04/08/2026
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor’s degree in business, public administration, law, library studies, science, or a related field, plus a minimum of two (2) years of progressively responsible experience in grant administration or an equivalent combination of education, training, and experience that may be considered in lieu of the stated degree requirement?
  • Yes
  • No

Applicant Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)