Float Legal Secretary (Full-Time, Onsite)

Greenbaum, Rowe, Smith & Davis, LLP, a well-established and dynamic law firm, is seeking a full-time, onsite Float Legal Secretary for our Iselin, New Jersey office. The ideal candidate with at least three (3) years of experience as a floater in a New Jersey law firm or comparable legal setting and possess strong adaptability, organizational skills, and comprehensive knowledge of litigation practices and procedures.

This position requires the ability to provide seamless administrative support in a fast-paced environment, adapt quickly, and shift priorities and secretarial techniques from day to day and assignment to assignment. Proficiency in document production, court e-filings, scheduling, and client communication is essential. Knowledge of FileSite/WorkSite (iManage) is a plus.

Essential Functions:
The ideal candidate will be expected to:

• Perform administrative support duties, including answering telephones, scheduling meetings, coordinating calendars for deadlines and future events, and managing correspondence, documents, emails, pleadings, discovery, and related materials.
• Manage heavy dictation and high-volume workflows with accuracy and efficiency.
• Enter attorney time and assist with client intake.
• Create, organize, and maintain both hard-copy and electronic client files.
• Electronically file legal documents in New Jersey, New York, and federal courts.
• Review correspondence and proofread documents for grammar, punctuation, exhibits, and enclosures.
• Prepare and execute documents, correspondence, cover sheets, and reports, and distribute accordingly.
• Coordinate monthly billing, close files, and maintain tracking systems.
• Track attorney calendars, court appearances, deadlines, and client meetings.
• Serve as a professional liaison with clients, court personnel, opposing counsel, and outside professionals.
• Perform other administrative duties as assigned.

Qualifications & Skills:

The ideal candidate will possess:

• High School Diploma or GED required.
• With at least three (3) years of experience as a legal secretary in a New Jersey law firm (float experience is highly preferred).
• Strong knowledge of the New Jersey Civil Court system and electronic filing procedures.
• Proficiency in Microsoft Office 365, iManage, and state and federal e-filing systems.
• Exceptional organizational, communication, and interpersonal skills.
• Excellent attention to detail with strong drafting and proofreading abilities.
• Ability to work independently as well as collaboratively within a team environment.

Compensation & Benefits:

The base salary range* for this position is $65,000 – $67,000 annually commensurate with experience and qualifications. Actual compensation will be determined based on the candidate’s experience, skills, job-related qualifications, and market considerations.

We offer a comprehensive benefits package including medical, dental, vision, employer-paid life and long-term disability insurance, FSA, 401(k), paid vacation, and more.

*Please note that the stated salary range is an estimate and does not guarantee a specific offer.

Application Process:

Qualified candidates, including current GRSD personnel, are invited to submit a resume to: [email protected] . Please include a brief summary of the practice areas in which you have worked and reference “FLLS2026” in the subject line of your email.

Only candidates meeting the essential qualifications will be contacted. Prior to receiving an offer of employment, candidates must successfully complete a standard background screening.

No phone inquiries. Recruiter submissions will not be accepted .

Greenbaum, Rowe, Smith & Davis is a recognized leader among New Jersey law firms, with deep roots in the state and a far-reaching knowledge of New Jersey legal issues. True to that identity, we understand the “ins and outs” and the inherent complexities of handling legal challenges in New Jersey, knowledge which translates directly into an advantage for our clients.We are dedicated to providing pragmatic, resourceful and cost-effective representation, in combination with reliable and responsive client service. Our approach is collaborative and consistent — we get the job done, both here in New Jersey and in other jurisdictions. We've been doing just that for the past century.The strengths of our practice are rooted in solid experience. We are known for our business savvy, and as proactive problem solvers, successful deal makers and prolific thought leaders. We handle our clients’ most challenging disputes and sophisticated transactions, and proudly serve as their longtime trusted advisers. Above all else, our goal is always to help clients overcome challenges and capitalize on opportunities. Our areas of expertise are diverse and comprehensive in scope. We take a practical, creative and highly personalized approach to the work at hand. Whether we’re retained to structure a transaction, serve as strategic counsel, or represent a client in a dispute or litigation, we strive to earn the loyalty and respect of our clients by delivering results that meet their specific goals and objectives.Our long history has built the foundation that we stand upon today, and we honor the many accomplishments that define our first one hundred years. Moving forward as a 21st century enterprise, we resolutely embrace our changing world with the foresight and flexibility needed to meet the continually evolving needs of our clients.